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The Board of
Trustees of the Oak Hill United
School Corporation met in the
Administration Office on
Tuesday, December 13, 2011.
All Board Members were present
with the exception of Kevin
Pearson. Also
present were Superintendent, Joel Martin;
Business Manager, Deb Smith; Valree Kinch, Nijaul
Drollinger, Mike McDivitt,
Teresa Shafer and Patti Lehman.
Media present was Eric Price
from WBAT radio station.
1.
CALL TO ORDER
Mr.
Scott Dubois, Board President, called the meeting
to order at 6:31 P.M.
2. MOMENT OF
REFLECTION
Mr. Dubois opened the
meeting with reflection and
prayer.
3. PLEDGE OF
ALLEGIANCE
Mr. Dubois led the Pledge of
Allegiance.
4. MINUTES
APPROVED
By
consensus, the minutes of the
regular meeting and executive meeting of
November 22,
2011, were approved as presented.
5.
PERSONNEL
Mr. Martin made the following
personnel recommendations for
Board consideration:
| NAME |
SCHOOL |
POSITION |
ACTION |
| Amy
Downing |
Converse
Elementary |
Instructional
Assistant
Long Term Substitute |
Appointment |
| Amy
Young |
Converse
Elementary |
Food
Service Worker |
Appointment |
| Hannah
Daugherty |
Oak
Hill High School |
Junior
Varsity Soccer Coach |
Resignation |
| Joy
Elzinga |
Converse
Elementary |
Title
One Teacher |
Resignation |
There
was a question from the Board.
Motion
to Approve:
Ryan Smith
Second:
Dana Biggs
Vote:
6 Ayes 0 Nays
6. CONTINUING
BUSINESS
There was no continuing
business.
7. NEW
BUSINESS
A. Acceptance of
Donation:
Mr.
Martin asked that the Board
consider acceptance of a $500.00
donation to the Oak Hill FFA
from
the
National FFA
Foundation.
Motion
to Approve:
Steve Fagan
Second:
Doug Daugherty
Vote:
6 Ayes 0 Nays
B.
Approval of Property and
Liability Insurance Carrier:
Mr.
Martin asked that the Board
consider a recommendation to
continue coverage with Patriot
Insurance at the 90%
co-insurance rate with an annual
premium of $90.155 without the
addition
of the
earthquake coverage at an
additional cost of $4,100. He
stated that four quotes were
received from three vendors and
Patriot was the lowest quote.
Board member Jerry Smith
made a
motion to approve continuing
coverage with Patriot Insurance
at the 90% co-insurance
rate
and adding the earthquake
coverage for the additional $4,
100. Discussion by the Board
followed and the motion died for
lack of a second. After further
discussion by the Board, Jerry
Smith
made a second motion to approve
continuing coverage with Patriot
Insurance at the 90%
co-insurance rate without the
earthquake coverage with the
understanding that the Board
would
seek
additional information on the
addition of earthquake coverage.
Motion
to
Approve:
Jerry Smith
Second:
Doug Daugherty
Vote:
6 Ayes 0 Nays
C.
Approval of Resolution to
Authorize Payment of Claims and
Transfer of Funds to Close Out
2011:
Mr.
Martin asked that the Board
consider the approval of a
Resolution authorizing the
Treasurer
to pay
claims and make transfers within
selected funds in order to close
out the 2011 calendar
year
with positive balances in all
appropriations. Details of the
transfers will be provided to
the
Board
after the end of the year.
Motion
to
Approve:
Dana Biggs
Second:
Ryan Smith
Vote:
6 Ayes 0 Nays
D.
Approval to Change Dates of
Regular School Board Meetings:
Mr.
Martin asked that the Board
consider moving the dates of the
regular School Board meetings
to the second
and fourth Monday of each month
starting January 1, 2012. He
stated that the start
time of the
meetings would remain at 6:30
P.M.
There was a
question from the Board.
Motion to
Approve:
Ryan Smith
Second:
Dana Biggs
Vote:
6
Ayes 0
Nays
8. CLAIMS
A motion was made to accept
regular claims #810 through
#937. There was a question from
the
board.
Motion to Approve:
Steve Fagan
Second:
Doug Daugherty
Vote:
6 Ayes 0
Nays
9.
ANNOUNCEMENTS
AND REPORTS
A. Business Manager's Report and Announcements:
Mrs. Smith made the following
announcements and reports:
*
Reviewed
refinancing options for current
debt with the Board.
*
Discussed
the November 30, 2011 Business
Manager's Report with the Board
*
Reviewed
current property tax collections
from both counties
*
Discussed
ongoing concerns about the
DLGF's regulation of transfers
made to the
Rainy Day Fund
*
Shared
that the State Board of Accounts
is finishing up their audit and
should be
done by the end of the week.
B. Superintendent's
Report and Announcements:
Mr. Martin had the following
announcements to share with the
Board:
*
Shared
that they would likely not have
a December 27, 2011 Board
meeting due to lack
of agenda items
*
Introduced
Mr. Eric Price from WBAT to the
Board and welcomed him to the
meeting
10. CELEBRATIONS
Converse
Elementary
Valree Kinch,
Principal
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- Celebrated
Grant Shouse for his
responsibility and
citizenship by
getting ready for
the next activity
without being told
to do so.
- Celebrated
Olivia Hillsamer for
her caring by
helping a student
put their coat in
their backpack.
- Celebrated
Joy Elzinga for her
years of service to
Oak Hill and her
efforts on behalf of
our students. She
has held a
leadership role not
only in Title One
but also in setting
Best Practices
outside of Title
One.
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Sweetser
Elementary
Nijaul Drollinger,
Principal
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- Celebrated
that the
Kindergarten class
had found their
Gingerbread Men
- Shared
with the Board the
third grade's
upcoming Christmas
Program at the HS
lecture area on
Thursday, December
15, 2011 at 7:00
A.M.
- Celebrated
three students who
have received more
than one Caught
Being Good card for
the character trait
of
"Caring":
Ethan Elliot, Marlie
Martin and Nancy
Dooley
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Oak
Hill High School
Mike McDivitt,
Principal
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- Shared
that the CIC
principals are going
to begin recognizing
top academic seniors
at a banquet which
Oak Hill will host
in April. Central
Indiana Ethanol has
agreed to sponsor
the event and will
pay for the cost of
awards and the meal.
He wanted to thank
C.I.E. for their
generous support.
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Sweetser
Elementary School
Teresa Shafer,
Teacher
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- Thanked
the Board for their
support of the
annual Thanksgiving
dinner for
employees.
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11.
TRANSITION TO PUBLIC BOARD
WORK SESSION:
At 7:22 P.M. the Board
transitioned to a Public Work
Session. The following items
were
discussed:
*
Board
Development
*
Future
of Elementary Facilities
*
General
Fund Future
*
Potential
Board Policy Revisions
*
Proposed
FFA Farm Plot
*
Public
Comment at Board Meetings
*
Press
Box
*
Physics
Class
*
2012-13
Calendar
12.
ADJOURNMENT
The meeting was adjourned at
9:00 P.M.
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