The Board of Trustees of the Oak Hill United School Corporation met at the Administration Office in Mier on Tuesday, November 11, 2008.  All Board Members were present.  Also present were Assistant Superintendent Joel Martin, Business Manager Sandy London, Recording Secretary Norma Sweeten, Terry Renbarger,  Mike McDivitt, Greg Perkins, Nijaul Drollinger, Teresa Shafer, Ashleigh Wheeler, and Danielle Humphrey.  There was no news media present.

1.         CALL TO ORDER
            Mr. Dana Biggs, President, called the meeting to order at 6:00 P.M.

2.         MOMENT OF REFLECTION
            Mr. Biggs opened the meeting with reflection and prayer.

3.         PLEDGE OF ALLEGIANCE
            Mr. Biggs led the Pledge of Allegiance.

4.         CONSIDERATION OF MINUTES

By consensus, the minutes of the regular meeting and the Executive Session of
October 28, 2008, were approved.

5.         PERSONNEL

Mr. Martin made the following personnel recommendations for Board

consideration:

Motion to Approve:    Kent L. Sumpter

Second:                          Kevin Pearson

Vote:                               7 Ayes 0 Nays

6.         CONTINUING BUSINESS

A.  Consideration of Adoption of 2009 General Fund, Debt Service Fund, Transportation Fund, and Special Education Pre-School Fund Budgets

Sandy London noted that the 2009 budget had been advertised properly two times one week apart, and a public hearing had been held.  She then asked the Board for a motion.

Motion to Approve:      Steve Fagan

Second:                            Scott Dubois

Vote:                                7 Ayes 0 Nays  

B.  Consideration of Petition to Appeal for Excessive Transportation Fund Levy

Mrs. London stated that she was requesting an appeal to increase the maximum operating costs levy because of an increase of at least 10% for fuel.  One question was answered by Mrs. London.

Motion to Approve:       Steve Fagan

Second:                             Kevin Pearson

Vote:                                  7 Ayes 0 nays

C.  Consideration of Adoption of 2009 Capital Projects Fund Plan and Budget

Mrs. London explained that the Capital Projects Fund Plan and Budget had been properly advertised 2 times one week apart, and a public hearing was held on October 28, 2008.  She then asked the Board for consideration of this plan and budget.

Motion to Approve:   Ryan Smith

Second:                         Kent L. Sumpter

Vote:                              7 Ayes 0 Nays

D.  Consideration of Adoption of 2009 Bus Replacement Fund Plan and Budget

Again Mrs. London stated that the Bus Replacement Fund Plan and Budget had been properly advertised two times one week apart, the public hearing was held on October 28, 2008.  She asked for a motion on the plan and budget.

Motion to Approve:       Kevin Pearson

Second:                             Scott Dubois

Vote:                                  7 Ayes 0 Nays

E.  Consideration of Board Policy/Bylaws Revisions

This Board meeting was the second reading for the Board Policy/Bylaws revisions, and Board action was requested.  Several questions were addressed and a time of discussion followed.  A motion was made to approve the new and revised Board Bylaws.

Motion to Approve:    Doug Daughtery

Second:                          Ryan Smith

Vote:                               7 Ayes 0 Nays

A motion was made to approve the new and revised Board Policies.

Motion to Approve:     Kevin Pearson

Second:                           Kent L. Sumpter

Vote:                                6 Ayes 1 Nay (Steve Fagan)

7.         NEW BUSINESS
A.  Consideration of 2008-2009 Budget Goals

            Mrs. London asked the Board to consider the budget goals for the 2008-09 fiscal year to allocate taxpayer resources to student instruction and learning.

            Motion to Approve:        Ryan Smith

            Second:                              Steve Fagan

            Vote:                                   7 Ayes 0 Nays

B.  Consideration of Resolution to Borrow from the Indiana Bond Bank for 2008.

Mrs. London asked the Board permission to borrow from the Indiana Bond Bank for the General, Debt, CPF, Transportation and Bus Replacement funds.

Motion to Approve:   Kevin Pearson

Second:                         Doug Daughtery

Vote:                              7 Ayes 0 Nays

C.  Consideration of Resolution to Pay Claims

Mrs. London asked the Board to consider a resolution to pay claims on a normal meeting schedule, and approval would be requested at the next regularly scheduled board meeting.

Motion to Approve:       Kent L. Sumpter

Second:                             Scott Dubois

Vote:                                 7 Ayes 0 Nays

D.  Consideration of Appointment to Swayzee Public Library Board

Mr. Martin proposed that Yuvonne Worrel be reappointed to the Swayzee Public Library Board for another four-year term.

Motion to Approve:    Doug Daughtery

Second:                          Kent L. Sumpter

Vote:                               7 Ayes 0 Nays 

E.  Consideration of Board Policy Revision

Mr. Martin remarked that this Board meeting was the first reading for the Board policy revision, and there would be no Board action until the second reading at the next school board meeting.  Mr. Martin answered questions.

F.  Consideration of Overnight Field Trip

Mr. Martin noted that the FFA requested an overnight field trip to Trafalger for a Leadership Camp November 14-16^th.

Motion to Approve:     Scott Dubois

Second:                           Kevin Pearson

Vote:                                7 Ayes 0 Nays

G.  Consideration of Fundraising Requests

Superintendent Martin said that there were two fundraising requests.  One was from the Oak Hill High School Cheerleaders who wish to host a cheer camp for elementary girls in January 2009.  The other request was from the Oak Hill High School and Junior Varsity Boys’ Basketball teams to sell Oak Hill apparel November 26, 2008, through January 1, 2009.

Motion to Approve:       Steve Fagan

Second:                             Kevin Pearson

Vote:                                  7 Ayes 0 Nays 

8.         CLAIMS
            A motion was made to accept regular claims #705 through #785.

Motion to Approve:            Ryan Smith

Second:                                 Kevin Pearson

Vote:                                       7 Ayes 0 Nays

9.         ANNOUNCEMENTS AND REPORTS

            Mr. Martin made the following announcements:

§  The sign committee met and will commission a sign for the Oak Hill junior/senior high school entrance with Vanadco Sign Company.

§  Mr. Martin asked Dana Biggs to place a board member on the high ability committee that will meet in December and again in the spring.

§  Mr. Martin stated that he received a letter from Governor Mitch Daniels concerning school consolidations.

10.       CELEBRATIONS

11.   ADJOURNMENT
The meeting was adjourned at 6:53 P.M., and a Goal Development Workshop was then held.         

   12.    EXECUTIVE SESSION  

The Board met in executive session according to I.C. 5-14-1.5-6.1 (b) (6) (A) and (b) (9).