MINUTES OF BOARD MEETING

HELD

October 28, 2008

The Board of Trustees of the Oak Hill United School Corporation met at the Administration Office in Mier on Tuesday, October 28, 2008.  All Board Members were present.  Also present were Assistant Superintendent Joel Martin, Business Manager Sandy London, Recording Secretary Norma Sweeten, Terry Renbarger, Valree Kinch, Mike McDivitt, Greg Perkins, Nijaul Drollinger, Rhonda Fagan, Jim Curea, Dave Wood, Mike Daniels, Travis Johnson, and Pat Nevers.  News media present was Donna Burchick of the Oak Hill Times.

1.         CALL TO ORDER
            Mr. Dana Biggs, President, called the meeting to order at 6:00 P.M.

2.         MOMENT OF REFLECTION
            Mr. Martin opened the meeting with reflection and prayer.

3.         PLEDGE OF ALLEGIANCE
            Mr. Biggs led the Pledge of Allegiance.

4.         CONSIDERATION OF MINUTES

By consensus, the minutes of the regular meeting and the Executive Session of
October 14, 2008, were approved.

5.         PERSONNEL

Mr. Martin made the following personnel recommendations for Board

consideration:

Motion to Approve:    Kent L. Sumpter

Second:                          Kevin Pearson

Vote:                               7 Ayes 0 Nays

6.         CONTINUING BUSINESS

            A.  Consideration of Lease Agreement

Mr. Martin stated that on October 14^th, Jim Cruea of the Oak Hill Community Youth League proposed improvements on the Sweetser baseball fields with a 12 year lease agreement.  Mr. Martin then asked the Board to consider the approval of the lease agreement.  Comments and questions by the Board members were heard and answered.

Motion to Approve:      Steve Fagan

Second:                            Ryan Smith

Vote:                                6 Ayes 1 Nay (Scott Dubois)

B.  Public Hearing for 2009 Budget, Bus Replacement Plan and Capital Projects                                                                                      Plan

Mr. Biggs stated that this Board meeting was also a public hearing for the 2009 Budget, and he asked if there were any comments from the audience.  Hearing none, he closed the hearing and noted that the Board would consider the Budget at the November 11^th meeting.

7.         NEW BUSINESS
A.  Consideration of 2009-2010 Calendar Revisions

            Mr. Martin explained that since the 2009-10 calendar had been approved on January 22, 2008, there were some revisions that need to be adjusted.

            Motion to Approve:        Kevin Pearson

            Second:                              Scott Dubois

            Vote:                                   7 Ayes 0 Nays

B.  Consideration of Fundraising Requests

Mr. Martin said that there were three fundraising requests.  The first one is from the Oak Hill football boosters requesting to sponsor a chicken noodle dinner on January 24, 2009, with the proceeds to be used to purchase football equipment.  The second request is from the high school guidance department to sell cookbooks with recipes from faculty and staff with the proceeds for a scholarship from the faculty and staff.  The third request is from the Swayzee sixth grade classes to sell candy bars to offset the $90 cost of the annual Chicago trip.

Motion to Approve:   Kent L. Sumpter

Second:                         Ryan Smith

Vote:                              7 Ayes 0 Nays

C.  Consideration of Board Bylaws and Policy Revisions

Mr. Martin explained that this was the first reading for Board Bylaws and Policy Revisions, and there would be no board action.  The second reading will be on November 11^th when the Board will have the option to adopt the revisions, to refuse them, or to table them.

D.  Consideration of Financial Health Analysis Agreement

Mr. Martin stated that through a Department of Education grant, Oak Hill could have the opportunity to have a review of its financial reports, the enrollment and staffing trends, revenue and expenditure trends, and health insurance and retirement costs conducted.

Motion to Approve:    Doug Daughtery

Second:                          Kent L. Sumpter

Vote:                               7 Ayes 0 Nays

8.         CLAIMS
            A motion was made to accept regular claims #625 through #704.

Motion to Approve:            Kevin Pearson

Second:                                 Ryan Smith

Vote:                                       7 Ayes 0 Nays

9.         ANNOUNCEMENTS AND REPORTS

            Mr. Martin made the following announcements:

• The track resurfacing at the high school is completed.
• A committee has been established to research an electronic sign at the junior high/high school.  The committee consists of Kevin Pearson, Kent L. Sumpter, Mike McDivitt, Greg Perkins, and Mr. Martin.  He also stated that bricks can still be purchased from the Lions Club to contribute to the sign.
• Mr. Martin and Scott Dubois attended an Indiana School Board Association meeting concerning legal issues in Ft. Wayne on October 23^rd.  On December 12^th, Mr. Martin and Gene Johnson will attend an ISBA Law Seminar in Indianapolis.
• Don Wimmer is conducting surveys of the Sweetser and Swayzee school properties.
• The administration is continuing to investigate the guidelines and upcoming changes for tuition student charges.
• The heating and cooling issues at the junior high/high school seem to be under control.
• Information concerning VARtek is continuing to be gathered.
• Parent-teacher conferences are scheduled for this Wednesday and Thursday afternoons.  There is no school on Friday.

10.       CELEBRATIONS

11.  

ADJOURNMENT
The meeting was adjourned at 6:39 P.M., and a Goal Development Workshop was then held.         

   12.    EXECUTIVE SESSION  

            There was no executive session.