The Board of Trustees of the Oak Hill United School Corporation met at the Administration Office in Mier on Tuesday, September 22, 2009.  All Board Members were present except Doug Daugherty, Scott Dubois, and Kent L. Sumpter.  Also present were Superintendent Joel Martin, Business Manager Debra Smith, Recording Secretary Norma Sweeten, Nijaul Drollinger, Valree Kinch, Greg Perkins, Terry Renbarger, and Teresa Shafer.  There was no news media present.

REGULAR SESSION

1.         CALL TO ORDER
            Mr. Dana Biggs, President, called the meeting to order at 6:00 P.M.

2.         MOMENT OF REFLECTION

            Mr. Biggs opened the meeting with reflection and prayer.

3.         PLEDGE OF ALLEGIANCE
            Mr. Biggs led the Pledge of Allegiance.

4.         CONSIDERATION OF MINUTES

By consensus, the minutes of the regular meeting and executive session of September 8, 2009, were approved.

5.         PERSONNEL

Mr. Martin made the following personnel recommendations for Board

consideration: 

NAME	SCHOOL	POSITION	ACTION
Brenda Merchant	JH/HS	Food Service Worker	Resignation
Kristine Miller	Sweetser Elementary	Instructional Assistant	Resignation
Jackie Hasty	Elementary	Girls’ Basketball Co-coordinator	Appointment
Glenn Heaton	Elementary	Boys’ Basketball Coordinator	Appointment
Lisa Trejo	High School	Academic Team Fine Arts Co-coach	Appointment
Andrew Wirtz	High School	Academic Team Fine Arts Co-coach	Appointment

            Motion to Approve:   Kevin Pearson

            Second:                          Ryan Smith

            Vote:                               4 Ayes 0 Nays 

6.         CONTINUING BUSINESS

A.  Consideration of Adoption of 2010 General Fund, Debt Service Fund, Transportation Fund, Bus Replacement Fund Budgets, and Capital Projects and Bus Replacement Plans

Mr. Martin stated that the 2010 funds have been advertised properly, and the

 public hearing was conducted at the September 8, 2009, Board meeting.  He then asked for Board action.

Motion to Approve:       Ryan Smith

Second:                             Kevin Pearson

Vote:                                  4 Ayes 0 Nays 

B.  Consideration of Adoption of 2009-10 Budget Goals

Mr. Martin explained that these goals include four categories:  student academic expenditures, student instructional support expenditures, overhead and operational expenditures, and non-operational expenditures. 

Motion to Approve:   Kevin Pearson

Second:                         Ryan Smith

Vote:                              4 Ayes 0 Nays

C.  Consideration of Board Policy Revisions

Mr. Martin said that this was the second reading of the revisions, and the revisions will make Oak Hill’s policy accurate with our current practice and the law.  The policies are 1521, 3121, 4121, and 8121 concerning “Personal Background Check.”  Two questions were answered.

Motion to Approve:      Steve Fagan

Second:                            Ryan Smith

Vote:                                 4 Ayes 0 Nays

7.         NEW BUSINESS
A.  Consideration of Fundraising Requests      

            Mr. Martin noted that there were three fundraising requests.  The two from the FFA were for fruit sales from November 2^nd through December 18^th and the Toy Show on February 20^th.  The 6^th grade classes requested to sell candy bars from January 18^th through February 12^th to raise money for the Chicago trip.

            A question was answered. 

            Motion to Approve:   Ryan Smith

            Second:                         Steve Fagan

            Vote:                              4 Ayes 0 Nays      

8.         CLAIMS

            A motion was made to accept regular claims #314 through #415.

Motion to Approve:            Kevin Pearson

Second:                                 Ryan Smith

Vote:                                       4 Ayes 0 Nays

9.         ANNOUNCEMENTS AND REPORTS

A.  Business Manager’s Report and Announcements

Deb Smith reported that she is working on the Indiana Bond Bank application  to borrow money for all five funds.  She will have more information at the next Board meeting.

B.  Superintendent’s Report and Announcements

Mr. Martin made the following announcements:

v  He distributed updated enrollment sheets to the Board members and stated that the current Oak Hill enrollment is 1546 which is an increase of 63 over last year’s enrollment.

v   Parent-Teacher Conferences and Professional Development are still being discussed.

v  H1N1 immunizations will arrive in Grant County sometime in mid to late October.  School corporations will be a part of the distribution of the vaccines but no details are available yet.  Mr. Martin and School Nurse Brenda Finicle have attended a meeting with the Grant County Health Department and had phone contact with the Miami County Health Department. He also stated that notice to parents is expected to be sent home later this week.

10.       CELEBRATIONS

BUILDING/ADMINISTRATOR	EVENT
Sweetser Elementary Nijaul Drollinger, Principal	Praised Chase Shepherd, Graham Overmyer, and Jacob Holloway for acts of good character. Praised Cal Mann for being selected as the Grant County Community Youth Foundation grant representative.
Converse Elementary Valree Kinch, Principal	Praised Kamron Wells and Monica Briones for being caught showing good character. Praised the Kindergarten project of cleaning up the school yard.
Swayzee Elementary Terry Renbarger, Principal	Praised the cafeteria staff for a perfect rating with absolutely nothing wrong in the cafeteria.
Junior High Greg Perkins, Principal	Praised Marcie Kendall for hosting the dietarian in-service. Praised Regina Martinez and Abby Waggoner for acts of good character.
Board of School Trustees Ryan Smith, Secretary	Praised the opportunity he has had to coach the 6th grade football team.

 

 

 

 

 

 

 

 

 

 

11.       ADJOURNMENT

The meeting was adjourned at 6:23 P.M.  

12.       EXECUTIVE SESSION  

The Board met in Executive Session according to Indiana Code 5-14-1.5-6.1 (b) (2) (D) and (9).