The Board of Trustees of the Oak Hill United School Corporation met at the Administration Office in Mier on Tuesday, August 25, 2009.  All Board Members were present except Kevin Pearson and Scott Dubois.  Also present were Superintendent Joel Martin, Business Manager Debra Smith, Recording Secretary Norma Sweeten, Greg Perkins, Nijaul Drollinger, Terry Renbarger, Valree Kinch, Mike McDivitt, and Andrew VanNess.  There was no media present.

REGULAR SESSION

1.         CALL TO ORDER
            Mr. Dana Biggs, President, called the meeting to order at 6:00 P.M.

2.         MOMENT OF REFLECTION

            There was no Moment of Reflection.

3.         PLEDGE OF ALLEGIANCE
            Mr. Biggs led the Pledge of Allegiance.

4.         CONSIDERATION OF MINUTES

By consensus, the minutes of the regular meeting and executive session of August 11, 2009, were approved.

NEW BUSINESS

B.  Mr. Martin noted that in accordance with Board policy, the Conflict of Interest statement for Dana Biggs signed in July has been adjusted due to the recommendation of employment of his wife.  Mr. Biggs will abstain from voting on her recommendation.  Mr. Martin answered questions.

Motion to Approve:     Doug Daugherty

Second:                           Ryan Smith

Vote:                                4 Ayes 0 Nays 1 Abstained (Dana Biggs)

5.         PERSONNEL

Mr. Martin made the following personnel recommendations for Board

consideration:  One question was answered by Mr. Martin.

Wendy Biggs

Swayzee Elementary

Instructional Assistant

Appointment

 

Motion to Approve:   Ryan Smith

Second:                         Kent L. Sumpter

Vote:                              4 Ayes 0 Nays 1 Abstained (Dana Biggs)

NAME	SCHOOL	POSITION	ACTION
Stephanie Andrews	Converse Elementary	First Grade Teacher	Resignation
Drew Jourdan	Converse Elementary	Title 1 Teacher	Resignation
Gary Helton	Swayze Elementary	Custodian	Resignation
Maridith Marsh	Junior High	Asst. Swim Coach	Resignation
Bruce Helton	Converse Elementary	Custodian	Terminated
Kelly VanNess	High School	9th Grade Cheer Coach	Terminated
Tiffany Anderson	JH/HS	Long Term Sub Art Teacher	Appointment
Kyndra Baldwin	Converse Elementary	First Grade Teacher	Appointment
Bonnie Garza	Sweetser Elementary	Food Service	Appointment
Jill Hart	Elementaries	K-6 Technology Instructional Assistant	Appointment
Kristin Hevner	Elementaries	Volleyball Coordinator	Appointment
Aeron Kincaid	High School	Drama Coordinator	Appointment
Deb McIlwain	High School	Food Service	Appointment
Marian Rickner	Converse Elementary	Long Term Sub Instructional Assistant	Appointment
Alice Smith	Corporation	Bus Aide	Appointment
Josh Strange	Junior High	Student Council Sponsor	Appointment
Andrew Wirtz	High School	Drama Production Director	Appointment
Christina Drollinger	High School	9th Grade Cheer Coach	Appointment
	All Buildings	Continuing Support Staff	Appointment

            Motion to Approve:    Kent L. Sumpter

            Second:                          Doug Daugherty

            Vote:                               5 Ayes 0 Nays 

6.         CONTINUING BUSINESS

            There was no continuing business.

7.         NEW BUSINESS
B.  Consideration of Fundraising Requests      

            Mr. Martin stated that the OH High School baseball team had requested to sponsor a chili supper on December 11, 2009.      The OH High School cheerleaders had requested to sponsor a cheer clinic on September 14^th, 16^th, and 17^th, 2009, for elementary girls with a charge of $25 per student.  A discussion was held, and Mr. Martin answered all questions.

            Motion to Approve:   Steve Fagan

            Second:                         Doug Daugherty

            Vote:                              5 Ayes 0 Nays      

            C.  Consideration of Request to Adopt a Resolution Authorizing Amendment and Restatement of Retirement Plan

            Mr. Martin asked the Board to adopt a resolution to amend and restate the Retirement Plan by adopting the VALIC Retirement Services Company Governmental Volume Submitter Plan document.

            Motion to Approve:   Ryan Smith

            Second:                         Kent L. Sumpter

            Vote:                              5 Ayes 0 Nays

            D.  Consideration of Request to Post Seniority List

            Mr. Martin stated that the certified seniority list must be posted by September 1^st of each year and remain posted for 45 days.  Any challenges to the list should be submitted to the administration.

            Motion to Approve:     Doug Daugherty

            Second:                           Steve Fagan                                     

            Vote:                                5 Ayes 0 Nays

            E.  Consideration of Request to Advertise 2010 Budgets       

            Mr. Martin asked the Board permission to advertise the budgets on August 26^th and September 2^nd.  He said the public hearing would be at the September 8^th Board meeting.

            Motion to Approve:   Kent L. Sumpter

            Second:                         Ryan Smith

            Vote:                              5 Ayes 0 Nays

           

            F.  Consideration of Cash Tuition Estimates for 2009-10       

            Mr. Martin requested a formal approval of the estimate for tuition costs.  Six hundred dollars is estimated for grades 1-12, and $1320 is the estimate for Kindergarten.  The final settlement will occur at the end of the school year.  Questions were addressed by Mr. Martin and Mrs. Smith.           

            Motion to Approve:    Steve Fagan

            Second:                          Kent L. Sumpter

            Vote:                               5 Ayes 0 Nays

8.         CLAIMS

            A motion was made to accept regular claims #120 through #212.

Motion to Approve:            Steve Fagan

Second:                                 Kent L. Sumpter

Vote:                                       5 Ayes 0 Nays

9.         ANNOUNCEMENTS AND REPORTS

            A.  Business Manager’s Report and Announcements

Deb Smith said that she received notice from the State that Oak Hill will receive stimulus money instead of general fund money in September.

B.  Superintendent’s Report and Announcements

Mr. Martin made the following announcements:

v  He gave a report on the current enrollment.  He said Oak Hill presently has an increase of 63 students.

v  Lisa Trejo will be the new art teacher for the JH/HS.

v  Oak Hill is presently searching for Spanish and Title 1 teachers.

v  The electronic sign has been ordered, and Gerald Guy is working on getting the brickwork, electrical work, and other necessities finalized.

v  Bob Lundquist and Larry Jordan are preparing an appraisal of property adjoining the high school to be completed in 30 days.

v  Timberlane will replace the dying landscape shrubs and trees at the JH/HS and also will landscape the back of the JH/HS.

v  Lids on the trash containers at the High School have been replaced with the correct colors.

v  Technology improvements are in progress with a new anti-virus program and email being installed.  The Website still needs moved to a new server, and there will be training sessions for the new email program.

v  Ideas from the administrators and CTA are being gathered concerning Parent-Teacher conferences and Professional Development workshops.

v  Karl Peterson of Performance Maintenance of Indiana is assessing the roofs of all the school buildings.  Curran will repair the Administration Office roof which is still under warranty.  McGuff Roofing has recently made repairs on the JH/HS roof.

v  A decision will be made to select either Performance Services or Edwards Electric to maintain the HVAC control system at the JH/HS..

v  The support staff handbook is being updated and made more user friendly.

v  A search for a PCE 4–hour Instructional Assistant at Sweetser Elementary is being conducted.

10.       CELEBRATIONS

BUILDING/ADMINISTRATOR	EVENT
Sweetser Elementary Nijaul Drollinger, Principal	Praised Kinsey Price, Eli Keller, and Jaylyn Sage for showing respect.
Converse Elementary Valree Kinch, Principal	Praised Julianne Gosnell and Gabe Kunsman for showing acts of good character.
Junior High Greg Perkins, Principal	Praised David Horner for being selected as the Community Foundation Youth Grant representative.
Swayzee Elementary Terry Renbarger, Principal	Praised librarian aide Althera Harmon for the great display in the front bulletin board. Praised Steve Fagan on his surgery and his recuperation.
High School Mike McDivitt, Principal	Praised the new art display cases outside the lecture area and thanked Central Indiana Ethanol Plant for the contribution.

      

 

 

 

 

 

 

 

11.  ADJOURNMENT

 

The meeting was adjourned at 6:41 P.M.

 

12.       EXECUTIVE SESSION  

The Board met in Executive Session according to Indiana Code 5-14-1.5-6.1 (b) (2) and (9).