MINUTES OF BOARD MEETING

February 24, 2009

The Board of Trustees of the Oak Hill United School Corporation met at the Administration Office in Mier on Tuesday, February 24, 2009.  All Board Members were present except Dana Biggs and Scott Dubois.  Also present were Superintendent Joel Martin, Recording Secretary Norma Sweeten, Terry Renbarger, Mike McDivitt, and Ron Hershberger.  Representing the news media were Donna Burchick of the Oak Hill Times and Kristopher Lee of WBAT Radio.

1.         CALL TO ORDER
            Mr. Kevin Pearson, Vice-President, called the meeting to order at 6:32 P.M.

2.         MOMENT OF REFLECTION

Because of the delay of the Board meeting, the Moment of Reflection was omitted.

3.         PLEDGE OF ALLEGIANCE
            Mr. Pearson led the Pledge of Allegiance.

4.         CONSIDERATION OF MINUTES

By consensus, the minutes of the regular meeting of January 27, 2009, were approved.

5.         PERSONNEL

Mr. Martin made the following personnel recommendations for Board

consideration and then answered a question.

NAME	SCHOOL	POSITION	ACTION
Brady Boswell	Junior High	Track Coach	Resignation
Tracie Cochran	High School	Cafeteria Worker	Resignation
Anne Fagan	Sweetser Elementary	Technology Coordinator	Resignation
Tim Wright	JH/HS	Jr. Varsity Boys Soccer	Resignation
Kay Kwoczalla	Converse Elementary	Second Grade	Retirement
Barb Needler	Sweetser Elementary	Third Grade	Retirement
Emma Swartz	Converse Elementary	Cafeteria Worker	Adjustment
Jackie Foltz	Converse Elementary	Head Cook	Adjustment
Jennifer Carter	Swayzee Elementary	Cafeteria Worker	Appointment
Dave Durkes	JH/HS	Asst. Varsity Boys’ Track	Appointment
Evelyn Hamby	Converse Elementary	Cafeteria Worker	Appointment
Kaleb Wakeman	JH/HS	Asst. Varsity Girls’ Track	Appointment

Motion to Approve:    Kent L. Sumpter

            Second:                          Ryan Smith

            Vote:                               5 Ayes 0 Nays

6.         CONTINUING BUSINESS

            A.  Consideration of Board Policy Revisions

Mr. Martin read the Board Policy revisions for the second reading.  A motion was then made.

Motion to Approve:      Doug Daugherty

Second:                            Steve Fagan

Vote:                                 5 Ayes 0 Nays

7.         NEW BUSINESS
A.  Consideration of Expulsion Appeal

            A motion was made to table the expulsion appeal until the March 10, 2009, Board meeting.           

Motion to Approve:       Doug Daugherty

            Second:                             Steve Fagan

            Vote:                                   5 Ayes 0 Nays

            B.  Consideration of Resolution to Pay Claims

            Mr. Martin noted the resolution to pay claims was a formalization of current procedure.  The procedure is to process claims on normal meeting schedule, send out payments, and bring for approval at next regularly scheduled board meeting.

Motion to Approve:       Ryan Smith

            Second:                              Kent L. Sumpter

            Vote:                                   5 Ayes 0 Nays

            C.  Consideration of Resolution to Change a Regular Board Meeting

            Mr. Martin stated that the March 24, 2009, Board meeting is scheduled during Spring Break.  Approval of this resolution will change that meeting date to March 31, 2009.

            Motion to Approve:      Ryan Smith

            Second:                            Kent L. Sumpter

            Vote:                                 5 Ayes 0 Nays

            D.  Consideration of Professional Support Staff Wage Adjustments

Mr. Martin explained that the Professional Support Staff included the school nurse and the social workers.  This adjustment would be for the 2008-09 school year.  A 1 % increase on the base of the salary schedule was recommended. 

Motion to Approve:        Ryan Smith

Second:                              Kent L. Sumpter

Vote:                                   4 Ayes 1 Nay (Steve Fagan)

E.  Consideration of Phone System Quotes

Mr. Martin said that four vendors made presentations for a new phone system for the JH/HS/Administration buildings and the committee recommended Moorehead Technologies’ proposal for approximately $42,841.  Several questions were answered by Mr. Martin, Ron Hershberger, and Mike McDivitt.  The committee of Sandy London, Mike McDivitt, Greg Perkins, and Ron Hershberger were thanked for all their time and work.

Motion to Approve:        Doug Daugherty

Second:                              Kent L. Sumpter

Vote:                                   5 Ayes 0 Nays

F.  Consideration of Bus Bids

Mr. Martin noted that from the three vendors who submitted bids, the Transportation Director and the Bus Mechanic recommended the package of Kerlin Bus Sales and Leasing for the 2009 purchases of $197,971.  This includes one 72-passenger Thomas bus, one 20-passenger Thomas bus with a chair lift, and one 14-passenger Chevrolet student activity vehicle, 12 tires, and a parts agreement. Mr. Martin answered questions.  The Board thanked Transportation Director Ryan Fagan and Bus Mechanic Don McLain for their work. 

Motion to Approve:        Steve Fagan

            Second:                              Kent L. Sumpter

            Vote:                                   5Ayes 0 Nays

G.  Consideration of Copier Lease Agreement

Mr. Martin presented the proposed lease agreement for 14 new copiers at an estimated cost of $40,739 annually with a 60 month lease. The committee of Ron Hershberger, both present and former business managers, and the Superintendent recommended Oce’ North America from the seven vendors.  There were several questions addressed.

Motion to Approve:     Ryan Smith

Second:                           Doug Daugherty

Vote:                                5 Ayes 0 Nays

H.  Consideration of Common Wage Committee Appointments

Mr. Martin explained that as part of the Oak Hill High School/Junior High paving project, Indiana Code states that a 5 member committee must be established.  It was recommended that Steve Fagan and Kevin Pearson be appointed as Board representatives for the March 2, 2009, wage committee meeting.

Motion to Approve:   Doug Daugherty

Second:                         Ryan Smith

Vote:                              5 Ayes 0 Nays 

I.  Consideration of Athletic Camp

Mr. Martin noted that the baseball coaching staff requested a “Spring Training Camp” for 12-year-old and under students on Saturday, April 11, 2009, from 1-4:30.  The cost would be $20 a student.

Motion to Approve:        Kent L. Sumpter

Second:                              Steve Fagan

Vote:                                   5 Ayes 0 Nays

8.         CLAIMS
            A motion was made to accept regular claims #1278 through #1434.

Motion to Approve:            Doug Daugherty

Second:                                 Ryan Smith

Vote:                                       5 Ayes 0 Nays

9.         ANNOUNCEMENTS AND REPORTS

Mr. Terry Renbarger presented a State of the School Report for Swayzee Elementary.

Mr. Martin made the following announcements:

v  The Miami County tax distribution for 2008 has arrived.

v  The Stimulus Pack that Oak Hill is to receive has mixed reviews, and how much and when are unknown.

v  The Board members were given a fact sheet of the elementary building costs correspondent to the financial health analysis that was completed in Janurary 2009.

v  The Board members were given a projected enrollment report for 09-10.

v  Mr. Martin read a list of possible capital projects.

10.       CELEBRATIONS

BUILDING/ADMINISTATOR	EVENT
Oak Hill High School Mike McDivitt, Principal	Praised Mindy Owens and Elyse Garverick for receiving a Gold in the Group 1 rating at the vocal contest and advancing to the State.
Swayzee Elementary Terry Renbarger, Principal	Praised Gary Buckler’s outstanding character and the staff raised over $500 for his wife. Praised Deb St. Clair for her admirable job.
Administration Joel Martin, Superintendent	Praised veteran teachers Kay Kwoczalla for her 41 years and Barb Needler for her 25 years at Oak Hill.

 

11.       ADJOURNMENT
The meeting was adjourned at 7:48 P.M.          

 

12.       EXECUTIVE SESSION  

The Board met in Executive Session per Indiana Code 5-14-1.5-6.1 (b) (2) (D), (b) (6) (A) and (B), and (b) (9).