Oak Hill United School Corporation
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MINUTES
OF A MEETING
The Board of Trustees of the Oak Hill United School Corporation met in the Administration Office of the Oak Hill United School Corporation on Wednesday, October 22, 2003. Board members present were: Dana Biggs, Scott Dubois, Mark A. Johnson, Brian Middlesworth, Toby Middlesworth, Dennis Messersmith and Kevin Pearson. Also present were Superintendent James W. Smith, Business Manager Jill Morphew, School Attorney Gene Johnson, Harold King, Terry Renbarger, Charles Shroyer, Mike Keaffaber, Bill Bishop, Jean Shonkwiler, Joel Martin, and Recording Secretary Libby Medley. Representing the news media was Donna Burchick of the Oak Hill Times and Tiffany Winters of the Peru Tribune. Also present was Ron Hershberger. 1. CALL TO ORDER Mr. Messersmith, Board President, called the meeting to order at 7:05 p.m. 2. PLEDGE OF ALLEGIANCE
Mr. Messersmith opened the meeting with the Pledge of Allegiance.
3. MINUTES APPROVED The minutes of the regular meeting and executive session of October 8, 2003 were approved as presented. 4. PERSONNEL Mr. Smith made the following personnel recommendations for Board consideration:
Brian Middlesworth moved to approve all personnel recommendations as presented. Toby Middlesworth seconded the motion and it carried 7 ayes and 0 nays.
5. CONTINUING BUSINESS A. Amendatory Bond Resolution Added and Approved Dennis Messersmith requested Board consideration to add an amendatory bond resolution to the agenda. Mark Johnson moved to add the item to this agenda. Scott Dubois seconded the motion and it carried 7 ayes and 0 nays. Gene Johnson reviewed the process to date and noted that the former resolution was adopted not to exceed $715,000 but an updated budget now has the bonding value of $500,000. Mark Johnson moved to approve the amendatory bond resolution for $500,000 as presented. Scott Dubois seconded the motion and it carried 7 ayes and 0 nays. B. Technology Bids Accepted Mrs. Morphew requested Board consideration to approve the technology bid for the wireless connection. Three bids were received with MPI submitting the lowest and best bid. References were checked as well as technology support and Mrs. Morphew recommended MPI as the vendor in the amount of $149,815. Brian Middlesworth moved to accept the MPI technology bid and enter into a contract as submitted. Dana Biggs seconded the motion and it carried 7 ayes and 0 nays. (see enclosure) C. Seniority List Approved Mr. Smith advised that the Seniority List for 2003 was submitted to all buildings and posted for review August 14, 2003. After receiving no questions or challenges, Mr. Smith requested Board consideration to approve the Seniority List for 2003. Toby Middlesworth moved to approve the 2003 Seniority List as presented. Kevin Pearson seconded the motion and it carried 7 ayes and 0 nays. (see enclosure) 6. NEW BUSINESS A. Various Fundraisers Approved Mr. Smith presented the following fundraisers for Board consideration:
Toby Middlesworth moved to approve the fundraisers as approved. Kevin Pearson seconded the motion and it carried 7 ayes and 0 nays. 7. CELEBRATIONS A. Mr. Shroyer celebrated the success of the recent Parent/Teacher Conferences with more than a 90% turnout. He also mentioned the partnership Sweetser Elementary students have with IWU. Mrs. Heather Smith has a tutoring program plus IWU students come to Sweetser to tutor/mentor with students.
B. Mr. Keaffaber noted the turnout of Parent/Teacher Conferences at Oak Hill Junior High raised from 42% last year to 47% this year.
C. Mr. King had the following celebrations for Converse Elementary School: · Gerry Conway has served as Elementary Basketball Coordinator last year and did an outstanding job. Mr. Tim Mann is willing to assume the position for the upcoming year. · Erin McClellan, Social Worker, hosted a one-hour after school session for 4th grade students regarding childcare and safety issues and there was a good turnout.
D. Ms. Shonkwiler told of the article in the Chronicle Tribune on Oak Hill High School’s swim coach, Mark Yordy, as a distinguished alumnus of Taylor University. Also, the high school had the highest percentage of participation to date for Parent/Teacher Conferences at 51%.
E. Mr. Renbarger highlighted the efforts of Melissa Fipps as she works with students in forming good study habits. Parent volunteers have also assisted with this program and their input is very important and appreciated.
F. Mr. Bishop had the following celebrations: · The football team not only enjoyed success on the field as they became TRC Champions. Members of the Oak Hill High School football team and Coach Ozmun traveled to Indianapolis on Saturday, October 18th to participate in a “Making Strides For Breast Cancer” awareness program in honor of Denise Pearson, a football mom. · Sandi Rice is the Oak Hill Special Programs Secretary and he attested to her dedication and professionalism. He noted she goes beyond her job description and he appreciates her assistance greatly.
G. Mrs. Morphew shared that $250.00 was raised by Oak Hill for the Grant County United Way through employee and student contributions.
H. Mr. Smith visited Converse Elementary School for the entire day. He noted it was a joy to see the ongoing educational programs at Converse Elementary and he appreciates the diverse programs at all of our buildings in an effort to reach all students.
8. CLAIMS
Toby Middlesworth moved to pay claims #579 through #706. Brian Middlesworth seconded the motion and it carried 7 ayes and 0 nays.
9. ANNOUNCEMENTS/REPORTS
Toby Middlesworth requested that Mr. Smith research the pros and cons of all day kindergarten programs and how this might fit into the Oak Hill system. He requested a future presentation.
10. ADJOURNMENT
The meeting adjourned at 7:35p.m.
PAGE FIVE – OCTOBER 22, 2003
11. EXECUTIVE SESSION
Following the regular meeting, the Board of Trustees met in Executive Session to discuss the performance of an individual employee as per I.C. 5-14-1.5-6.1 (8).
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