MINUTES OF A MEETING
HELD SEPTEMBER 10, 2003
The Board of Trustees of the Oak Hill United School Corporation met in the Administration Office of the Oak Hill United School Corporation on Wednesday, September 10, 2003. Board members present were: Dana Biggs, Scott Dubois, Mark A. Johnson, Brian Middlesworth, Toby Middlesworth, Dennis Messersmith, and Kevin Pearson. Also present were Superintendent James W. Smith, Business Manager Jill Morphew, Harold King, Terry Renbarger, Charles Shroyer, Mike Keaffaber, Bill Bishop, Jean Shonkwiler, and Recording Secretary Libby Medley. Representing the news media was Donna Burchick of the Oak Hill Times, Tiffany Winters of the Peru Tribune, and James Joyce III of the Chronicle Tribune. Also present were Ron Hershberger, and Judi Raymond.
Prior to the regularly scheduled meeting, a reception for new professional staff members was held at 6:30 p.m.
1. CALL TO ORDER
Mr. Messersmith, Board President, called the meeting to order at 7:05 p.m.
2. PLEDGE OF ALLEGIANCE
Mr. Messersmith opened the meeting with the Pledge of Allegiance.
3. SWEARING IN OF NEW BOARD MEMBER
Public Notary Judi Raymond administered the Oath of Office to Mr.
Dana Biggs and he was seated as the School Board representative
from Jackson Township.
4. MINUTES APPROVED
The minutes of the regular meeting and executive session of August 27, 2003 were approved as presented.
PAGE TWO - SEPTEMBER 10, 2003
Mr. Smith made the following personnel recommendations for Board consideration:
Brian Middlesworth moved to approve all personnel recommendations as presented. Toby Middlesworth seconded the motion and it carried 7 ayes and 0 nays.
6. CONTINUING BUSINESS
A. 2004 Budgets Adopted
Mrs. Jill Morphew requested Board consideration to adopt all 2004 Budgets, including Bus Replacement and Capitol Projects, as presented at previous Board meetings. Toby Middlesworth moved to adopt all 2004 budgets as presented. Mark Johnson seconded the motion and it carried 7 ayes and 0 nays.
B. Permission to Advertise for Technology Upgrades Approved
Mrs. Morphew requested Board permission to advertise for the wireless upgrade since the computers and servers needed are covered by a mass bid done by the regional education service centers. Brian Middlesworth moved to approve permission to advertise for technology upgrades as presented. Scott Dubois seconded the motion and it carried 7 ayes and 0 nays.
PAGE THREE – SEPTEMBER 10, 2003
7. NEW BUSINESS
A. Fundraiser Request Approved
Mr. Smith presented a request from the Basketball Boosters for Board consideration. They would like to serve tenderloin suppers on December 30th and February 7th. Toby Middlesworth moved to approve the request as approved. Kevin Pearson seconded the motion and it carried 7 ayes and 0 nays.
A. Ms. Shonkwiler shared the success of the “Meet The Teacher Night” held at Oak Hill High School on September 3rd and expressed appreciation to her staff for the success of the event. Also, the FFA had their annual Tractor Drive and there was a lot of participation. She proudly announced the SAT results for Oak Hill. Seventy-one students took the test and their mean scores were Verbal – 517 and Math – 515 which were far above Indiana percentages.
B. Mr. Shroyer told of the convocation last Friday highlighting the Six Pillars of Character Counts. He thanked the social workers for making arrangements for the performance by Primary Focus.
Sweetser Elementary had a “Back To School Night” for parents. No students were involved and there were 3 sessions for parents to choose from that would best fit their schedule. Parents were provided with Indiana Standards booklets and teachers assisted with any questions. Mr. Shroyer thanked his staff for all of their work in this program.
C. Mr. Keaffaber told of “Parents’ Night” recently held with 40% participation. Mrs. Rita Nolan’s homeroom had the highest participation and was rewarded.
D. Mr. Renbarger shared the following:
· At the beginning of the school year, Katy VanAken provided materials and scripts for Swayee Elementary 4th and 5th grade students to present a convocation on Character Counts. In addition, Mrs. VanAken is currently teaching a split classroom of grades 4 and 5 students and accepted this challenge with no previous notice. Finally, Mrs. VanAken volunteered to move her classroom supplies and inventory to another site in order to assist the principal in finding a classroom for a newly hired second grade teacher. Mrs. VanAken clearly puts her students first.
· Swayzee Elementary had Open House last night and had the best turnout ever.
· An “audio” performance was played for the School Board using a cassette tape player. Mrs. Neargardner’s 6th grade students produced a taping of their recitation of the Pledge of Allegiance which was submitted to a radio station contest in Fort Wayne and they won Outback Steakhouse free meals. The performance was enjoyed by all present.
Mr. King shared the success of the recent Open House at Converse Elementary School. He commended Kevin Miller for conducting the elementary cross-country meet.
E. Mr. Rob Martin celebrated the successful Oak Hill Invitational Cross-Country meet conducted last evening for students in grades 7 through 12. He especially highlighted the efforts of Mr. Mike McDivitt in organizing this event. Oak Hill boys won the meet as well as being successful at a meet at Martinsville earlier.
The TRC Cross County Meet is October 9th and Mr. Martin would like to see another crowd present.
The Oak Hill boys’athletes of last year won the TRC All Sports Trophy, which was received yesterday.
Mr. Dubois moved to approve payment of claims #332 through #416, Lunch and Textbook Rental Claim Checks #10832 through #10895, and Lunch Payroll Checks #4345 through #4372. Mark Johnson seconded the motion and it carried 7 ayes and 0 nays.
Mr. Smith provided an update on Oak Hill enrollment and noted it is being monitored weekly. Friday, September 12th, is Official Count Day. Although our enrollment figures are low, Mr. Smith feels we are in better shape than anticipated thanks to cash tuition students as well as new students who have moved in. He will have a complete report at the next Board meeting.
The meeting adjourned at 7:30 p.m.
12. EXECUTIVE SESSION
Following the regular meeting, the Board of Trustees met in Executive Session to discuss the performance of an individual employee as per I.C. 5-14-1.5-6.1 (8).
Oak Hill United School Corporation