The Board of Trustees of the Oak Hill United School Corporation met at the Administration Office in Mier on Tuesday, June 23, 2009.  All Board Members were present except Doug Daugherty.  Also present were Superintendent Joel Martin, Business Manager Debra Smith, Recording Secretary Norma Sweeten, Mike McDivitt, Nijaul Drollinger, Patti Lehman and Teresa Shafer.  There was no media present.

REGULAR SESSION

1.         CALL TO ORDER
            Mr. Dana Biggs, President, called the meeting to order at 6:00 P.M.

2.         MOMENT OF REFLECTION

Mr. Biggs opened the meeting with reflection and prayer.

3.         PLEDGE OF ALLEGIANCE
            Mr. Biggs led the Pledge of Allegiance.

4.         CONSIDERATION OF MINUTES

By consensus, the minutes of the regular meeting and executive session of May 26, 2009, were approved. 

5.         PERSONNEL

Mr. Martin made the following personnel recommendations for Board

consideration:

            Motion to Approve:    Ryan Smith

            Second:                          Kevin Pearson

            Vote:                               4 Ayes 2 Nays  (Steve Fagan and Kent Sumpter)

6.         CONTINUING BUSINESS

            There was no continuing business.

7.         NEW BUSINESS
A.  Consideration of 2009-10 Revised School Calendar

            Mr. Martin told of the proposed revisions to the 2009-10 school calendar.  He noted that Parent-Teacher Conferences and Professional Development/Collaboration are to be determined.  Discussion followed, and several questions were answered.

            Motion to Approve:   Kevin Pearson

            Second:                         Steve Fagan

            Vote:                              6 Ayes 0 Nays      

            B.  Consideration of Contract for Replacement of Football Field Lights

Mr. Martin stated that four quotes have been received for an upgrade of the outdated football field light fixtures while the use of the current poles would be maintained.  He asked the Board to approve the bid from Custer Electric for $54,000.  The lights will be paid from the Common School Fund loan.

            Motion to Approve:     Kent L. Sumpter

            Second:                           Scott Dubois                                       

            Vote:                                6 Ayes 0 Nays

            C.  Consideration of Board Policy Revisions

            Mr. Martin read the proposed board policy revisions and said that the second reading and Board action would occur at the July 14^th Board meeting. 

8.         CLAIMS
A motion was made to accept regular claims #1993 through #2179.

Motion to Approve:            Kevin Pearson

Second:                                 Ryan Smith

Vote:                                       6 Ayes 0 Nays

9.         ANNOUNCEMENTS AND REPORTS

A.  Mr. Martin announced that Sweetser Elementary principal Nijaul Drollinger would present Sweetser’s School Improvement Plans. 

B.  Mr. Martin made the following announcements:

v  The Board received a current projected enrollment sheet.  Fifty new students/families had shown some level of interest in tuition status for 2009-10.

v  The Board members were given the May financial report and a levy excess worksheet.

v  The JH/HS paving project has not been started but is anticipated at any time.

v  The Indiana Bond Bank interest is 1.25% for the bus purchases.

v  An infra red moisture roof scan has been performed at all the school buildings except the Junior High.

v  SAV drivers and bus monitors have a new state requirement of a physical starting on July 1^st.

v  Also starting July 1^st, an expanded criminal history check is required on any new personnel.

v  The Board received new information on inappropriate cell phone pictures and the potential legal consequences for students.

v  The Board received stimulus money spreadsheets.  He stated that Oak Hill is expected to receive $317,000 over two and a half years.

v  Textbook rental fees will be presented at the next Board meeting.  He said that the 09-10 fees had an increase of about $6-$8 at each grade level.

v  The Board received two invitations.

v  There will be a 4.7% increase for employee health insurance starting in January.

v  We are working to reestablish our energy savings plan for the High School building.

v  Quotes will be requested for the Junior High to have the same heating and cooling control system as the High School.

v  At the July 14^th Board meeting:

• reorganization of the Board for the new school year
• presentation by Ron Hershberger on technology
• second reading of Board policy revisions
• approval of textbook rental fees
• recommendations for a Converse Elementary teacher, a High School Special Education teacher, and an Orchestra teacher

10.       CELEBRATIONS

11.      ADJOURNMENT
 

The meeting was adjourned at 6:47 P.M. to a budget workshop.  During the Board workshop, Deb Smith presented preliminary information on the 2010 budget.             

12.       EXECUTIVE SESSION  

The Board met in Executive Session per Indiana Code 5-14-1.5-6.1 (b) (2) and (9).